Manager- Transport and Security - Administration

Administration
Hyderabad

We are looking for a resourceful candidate to join our Administration team based out of the firm's office in Hyderabad, India. Lead the transportation and security operations across Hyderabad (main office), Gurugram, and Bangalore (satellite offices), ensuring employee safety, business continuity, regulatory compliance, and workplace experience.

What you’ll do day-to-day

In this role, you will lead end-to-end security operations across multiple office locations, safeguarding employees, visitors, assets, and facilities through effective governance, monitoring, and risk-management. You will own and administer the Emergency Response Team (ERT and manage security service providers, including manpower deployment, access control and visitor management systems, closed-circuit television (CCTV) surveillance, security audits, and service level agreement (SLA) governance, and you will develop and continuously improve security policies, standard operating procedures (SOPs), and incident reporting mechanisms. You will manage corporate transportation and cab services across locations, including vendor governance, route planning, billing validation, and safety standards, and you will ensure compliance with statutory, contractual, and safety requirements such as driver verification, vehicle documentation, and GPS monitoring. You will also manage courier and logistics operations. Additionally, you will manage office stationery inventory, parking and valet operations, driving cost control and enhanced employee experience. You will also maintain operational dashboards, management information system (MIS) reports, vendor scorecards, and budget reports. You will plan and Coordinate equipment movement including employee personal belongings related activities across offices and remote locations, ensuring proper documentation, approvals, asset tracking, logistics coordination, inventory accuracy, and compliance with internal asset management procedures. You will manage mobile SIM cards, data cards, and telecom-related services for employees, including procurement, allocation, usage monitoring, billing reconciliation, vendor coordination, drive cost optimization initiatives, operational excellence programs, service quality improvements, automation opportunities, and process enhancements across all administration and workplace services functions. You will partner closely with HR, Facilities, Finance, Procurement, IT and Legal teams to ensure efficient service delivery and business continuity.

Who we’re looking for

The ideal candidate should hold-
Basic Qualifications:

A graduate degree in any discipline, with 10+ years of experience in corporate administration, security operations, employee transportation, and vendor management, preferably within large IT/ITES (Information Technology Enabled Services), technology, Global Capability Centre (GCC), or multinational organizations
Proven experience managing physical security operations, access control systems, security governance frameworks, and emergency response programs across multiple locations
Hands-on experience managing transportation services, employee commute programs and courier operations
Demonstrated expertise in planning and executing large-scale employee events, leadership offsites, and organizational engagement programs
Experience in managing stationery, telecom services, parking operations, equipment logistics, and workplace support functions
Excellent vendor management and commercial negotiation skills, including contract administration, SLA management, and cost optimization
A sound knowledge of workplace health and safety, emergency response frameworks, risk management, and statutory compliance
Excellent communication, stakeholder management, and problem-solving skills, with the ability to engage senior leadership, employees, vendors, and external stakeholders
Excellent financial and operational acumen, with experience in budget management, spend analysis, and forecasting

Preferred Qualifications:

A postgraduate degree in management (MBA/PGDM) or certification in security management, corporate administration, safety, or workplace services, with certification or formal training in emergency response, business continuity, crisis management, or occupational health and safety
Experience planning large-scale employee events, leadership offsites, and engagement programs
Experience managing multi-location, pan-India administrative programs
Proficiency in Microsoft 365 applications, service management platforms, and access control systems

Candidates with relevant experience looking to restart their careers after a break are encouraged to apply for this position.

The members of the D. E. Shaw group do not discriminate in employment matters on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, caregiver status, or any other category protected by law. We are eager to hear from individuals having a wide range of backgrounds and personal characteristics.

Candidates who are residents of California (any such candidate, a “California Resident”) should click here for our CCPA Recruitment Personal Information Privacy Notice.

The D. E. Shaw group may collect, use, hold, transfer, and process candidates' resumes and associated information (including personal information contained therein) for purposes reasonably related to their application, including without limitation: review and management of employment applications and supporting materials; administration and management of offers to and communication with candidates; and administration, management, and improvement of the recruiting operations of the D. E. Shaw group; and/or where reasonably required in connection with a proposed sale, spin-out, reorganization, or outsourcing of all or some of the business of the D. E. Shaw group. The D. E. Shaw group will not use such information for purposes unrelated to the foregoing, such as direct marketing of third-party products to candidates, without candidate consent. As used herein, the term "personal information" is meant to broadly describe information identifying or relating to a specific individual; it is intended to encompass "personal data," "sensitive personal data," and "personally identifiable information" and similar terms, as those terms are defined by law in the jurisdictions in which the D. E. Shaw group operates.

The D. E. Shaw group may transfer such personal information within and outside the country and jurisdiction of the locations where the D. E. Shaw group maintains offices, to other D. E. Shaw group affiliates, to government and regulatory authorities, and to third parties which provide or may provide support and/or services to the D. E. Shaw group and for the purposes set forth above. The persons who may have access to this personal information are other employees of the D. E. Shaw group, in connection with the performance of their duties of employment, and the other parties listed above, in connection with the business of the D. E. Shaw group. (Of course, candidates will be considered for employment opportunities only in those countries in which they express interest.)

The D. E. Shaw group will use reasonable care to maintain the confidentiality of personal information (including appropriate technical measures against unauthorized or unlawful processing and against accidental loss or destruction of, or damage to, such information) and will retain such data as required by applicable law or regulation. Candidates have the right to request access to, and correction of, their personal information in accordance with applicable law; any such request should be submitted to recruiting.india@deshaw.com. Candidates who have submitted a resume to the D. E. Shaw group and do not wish to proceed with their applications should email cvwithdraw@deshaw.com. Personal information of candidates who have been the subject of background checks may have been transferred in accordance with applicable regulations, and any concerns with such transfers should be submitted to backgroundcheck-inquiries@deshaw.com.

The D. E. Shaw group may retain candidates’ information for prospective recruiting activities, including sourcing candidates for employment opportunities and for organizing events with prospective candidates, in accordance with our internal data retention procedures. Candidates who do not agree to such future use should email recruiting-inquiries@deshaw.com.

By visiting our website, you agree to our Online Privacy Statement and our Terms of Use, which include a class action waiver and an arbitration provision. Clicking “Accept All” means you consent to our use of cookies and similar tracking technologies, such as analytics cookies provided by third-party companies, which help us understand how our website is used. Clicking “Decline All” means you prevent us from using non-essential cookies or other similar tracking technologies on our website; however, we will continue to use essential cookies for the core functions of our website, including security.