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        Specialist - Legal Admin (Legal & Compliance)

        Join our Legal team in Hyderabad

        We are looking for a bright and exceptional resource to join the Legal Admin (LA) team, which is a sub-team of the Legal department based in Hyderabad, India, undertaking multiple processes that facilitate the smooth functioning of the New York Legal team. The responsibilities include collating information, analyzing content, executing processes, managing databases and documents, interacting with counterparties, and summarizing information in requested formats.

        What you’ll do day-to-day

        You will work on the following LA processes from the Hyderabad, India office: Legal Billing Process: You will process all legal bills pertaining to the New York, London, Hong Kong, Luxembourg, and Mauritius offices while following set protocols to obtain allocations and approvals (all while monitoring until bills are paid). You will also generate reports with invoice details, reconciliation of invoices from law firms, and interact with the New York-based Accounts Payable team and law firms to pay bills seamlessly. Entity Administration: As the custodian of all entity-related information housed in the firm's entity management database, you will update and maintain this database in real-time. You will also handle entity-related matters like formations, closures, and qualifications, including drafting and editing of some standard legal documents when requested. Memos, Org Charts & Filings: You will compile legal memos and events on SharePoint for New York-based attorneys on a weekly basis. This requires reading through various memos and articles and adding the right key word to enable the attorneys in New York to search based on their area of expertise and/or interest. You will create, update, and maintain the company’s entity structure organization charts and update the charts on a quarterly basis. Additionally, you will track, prepare, and submit all annual report filings within stipulated timelines across various jurisdictions in the U.S. and globally as well including annual franchise tax filings.

        Who we’re looking for

        Basic qualifications:

        • A graduate degree in Business Administration/Management or any related field with 2 to 3 years of work experience
        • Excellent written and oral communication skills
        • Proficient organizational, editing, proofreading, project management skills, be self-motivated and possess an unwavering eye for detail combined with the ability to deliver consistently in a demanding work environment

        Preferred qualifications:

        • Prior experience in Confluence and SharePoint

        At the D. E. Shaw group, we believe the diversity of our employees is core to our strength and success. We are committed to supporting our people in work and in life, which is why we offer benefits such as a family planning and surrogacy program and a charitable gift match to all full-time employees.

        Additionally, our staff-led affinity groups are pillars of our community, helping to celebrate diversity, promote leadership and development opportunities, and facilitate inclusive mentorship. Members and allies organize a wide range of educational and social programming, from expert talks to film festivals.

        Candidates with relevant experience looking to restart their careers after a break are encouraged to apply for this position.

        The members of the D. E. Shaw group do not discriminate in employment matters on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, caregiver status, or any other category protected by law. We are committed to the principles of diversity, equity, and inclusion, and are eager to hear from individuals having a wide range of backgrounds and personal characteristics.

        Candidates who are residents of California (any such candidate, a “California Resident”) should click here for our CCPA Recruitment Personal Information Privacy Notice.

        The D. E. Shaw group may collect, use, hold, transfer, and process candidates' resumes and associated information (including personal information contained therein) for purposes reasonably related to their application, including without limitation: review and management of employment applications and supporting materials; administration and management of offers to and communication with candidates; and administration, management, and improvement of the recruiting operations of the D. E. Shaw group; and/or where reasonably required in connection with a proposed sale, spin-out, reorganization, or outsourcing of all or some of the business of the D. E. Shaw group. The D. E. Shaw group will not use such information for purposes unrelated to the foregoing, such as direct marketing of third-party products to candidates, without candidate consent. As used herein, the term "personal information" is meant to broadly describe information identifying or relating to a specific individual; it is intended to encompass "personal data," "sensitive personal data," and "personally identifiable information" and similar terms, as those terms are defined by law in the jurisdictions in which the D. E. Shaw group operates.

        The D. E. Shaw group may transfer such personal information within and outside the country and jurisdiction of the locations where the D. E. Shaw group maintains offices, to other D. E. Shaw group affiliates, to government and regulatory authorities, and to third parties which provide or may provide support and/or services to the D. E. Shaw group and for the purposes set forth above. The persons who may have access to this personal information are other employees of the D. E. Shaw group, in connection with the performance of their duties of employment, and the other parties listed above, in connection with the business of the D. E. Shaw group. (Of course, candidates will be considered for employment opportunities only in those countries in which they express interest.)

        The D. E. Shaw group will use reasonable care to maintain the confidentiality of personal information (including appropriate technical measures against unauthorized or unlawful processing and against accidental loss or destruction of, or damage to, such information) and will retain such data as required by applicable law or regulation. Candidates have the right to request access to, and correction of, their personal information in accordance with applicable law; any such request should be submitted to [email protected]. Candidates who have submitted a resume to the D. E. Shaw group and do not wish to proceed with their applications should email [email protected]. Personal information of candidates who have been the subject of background checks may have been transferred in accordance with applicable regulations, and any concerns with such transfers should be submitted to [email protected].

        The D. E. Shaw group may retain candidates’ information for prospective recruiting activities, including sourcing candidates for employment opportunities and for organizing events with prospective candidates, in accordance with our internal data retention procedures. Candidates who do not agree to such future use should email [email protected].

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