Manager – Administration and Project Management

Administration
Hyderabad

We are seeking a result-oriented professional to join our Administration team based out of our Hyderabad office. The Administration (Admin) team plays a crucial role in ensuring the smooth and efficient operation of an organization. This team is responsible for a wide range of tasks that support the overall functioning of the company including facilities management, housekeeping, food and beverages services, security, transport etc.

What you’ll do day-to-day

In this role, you will be leading project planning and coordination, by developing detailed project plans including scope, timelines, budgets, and resource allocation, conduct early stakeholder engagement sessions with end-users, facilities teams, designers, and contractors, and create risk management plans and value engineering strategies. You will be responsible for planning, coordinating, and executing innovative, sustainable, and user-focused fit-outs that meet design intent, budget, and schedule while enhancing long-term performance of the space. You will also work on design management by collaborating with architects and designers to integrate data-driven layouts, sustainability goals, biophilic elements, and health and safety requirements, facilitating VR/AR design validation sessions for stakeholder approvals and ensuring design flexibility to adapt to changing organizational needs. You will also be expected to lead onsite project management using Lean construction principles and Agile iteration cycles, coordinate prefabrication and just-in-time delivery of materials to optimize efficiency and oversee quality assurance, clash detection (via BIM/digital twin), and contractor performance. Additionally, you will work with procurement to implement integrated project delivery or performance-based contracts and manage vendor relationships and ensure sustainable sourcing. You will also organize phased occupancy and manage post-occupancy feedback loops, implement IoT-based predictive maintenance systems for installed assets, and conduct post-project reviews, capturing lessons learned for future work. In this role, as part of facilities management, you will also be responsible for office workspace management, planning space to meet business objectives, managing day-to-day organizational space requirements and coordination with various business units for effective space planning and allocation. You will be responsible for the maintenance of UPS systems and battery banks, air-conditioning and VRV/VRF system, fire and safety systems, smoke detection system, NOVEC 1230 waterless flooding system, fire hydrant and sprinkler systems, PA system, electronic access control, CCTV, boom barriers, turn styles, man and material scanners, emergency exit push bar system (panic bar system), integration of FAS (Fire Alarm System) with AHU'S and ACS (Access Control System), electrical systems – 11KV HT yard, electrical main and sub distribution panels, cables, wires, terminations and switchgears, earthing for the electrical equipment and communication equipment, lighting, occupancy sensors, geysers and hot/cold systems, kitchen and pantry electrical equipment, DG sets, company sign boards, BMS (Building Management Systems), ID card printer and printing activities, gym and sports equipment, and reprographic room management. Additionally, you will be responsible for the maintenance and upkeep of office furniture like chairs, modular workstations, conference room furniture, televisions and Tata Sky connections, office interiors (like ceiling tiles, floor/wall tiles, painting work). You will also work on AMC renewals as per R and R, supervision of electricians, AC technicians, carpenters and plumbers and other maintenance staff, carpentry work, keys management, plumbing work, one-time activities like isolation of the specific project areas as per the client requirements and additional workstation works.

Who we’re looking for

The ideal candidate should hold:
Basic qualifications:

A bachelor’s degree in architecture, or construction management, or BE/B.Tech in Electrical, Mechanical or Civil from any university with a construction management degree from NICMAR Hyderabad or a similar institute
15-20 years of experience in Design, Construction and Project Management of 2 to 10 Lakhs sq. ft projects at Hyderabad and Gurugram to lead workplace interior projects from concept through delivery
Around 15 years of experience in commercial interior fit-out or workplace projects
Proven track record in managing projects from design through installation
Knowledge of BIM, CAD, and project management software (e.g., MS Project, Primavera)
Experience with VR/AR visualization in design
Knowledge of WELL, Fitwel, and LEED certification processes
The ability to manage multiple stakeholders with competing priorities
Financial acumen for CapEx/OpEx hybrid models and lifecycle cost analysis
Familiarity with Lean, Agile, and sustainable building practices
Excellent communication, leadership, and negotiation skills
The ability to speak, read, and write in English, and Hindi, and the ability to speak the local language
The quality of being self-motivated, and be a team player to lead a multi-functional team

Preferred qualifications:

Most of the total experience within the IT/ITES industry environment

Candidates with relevant experience looking to restart their careers after a break are encouraged to apply for this position.

The members of the D. E. Shaw group do not discriminate in employment matters on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, caregiver status, or any other category protected by law. We are eager to hear from individuals having a wide range of backgrounds and personal characteristics.

Candidates who are residents of California (any such candidate, a “California Resident”) should click here for our CCPA Recruitment Personal Information Privacy Notice.

The D. E. Shaw group may collect, use, hold, transfer, and process candidates' resumes and associated information (including personal information contained therein) for purposes reasonably related to their application, including without limitation: review and management of employment applications and supporting materials; administration and management of offers to and communication with candidates; and administration, management, and improvement of the recruiting operations of the D. E. Shaw group; and/or where reasonably required in connection with a proposed sale, spin-out, reorganization, or outsourcing of all or some of the business of the D. E. Shaw group. The D. E. Shaw group will not use such information for purposes unrelated to the foregoing, such as direct marketing of third-party products to candidates, without candidate consent. As used herein, the term "personal information" is meant to broadly describe information identifying or relating to a specific individual; it is intended to encompass "personal data," "sensitive personal data," and "personally identifiable information" and similar terms, as those terms are defined by law in the jurisdictions in which the D. E. Shaw group operates.

The D. E. Shaw group may transfer such personal information within and outside the country and jurisdiction of the locations where the D. E. Shaw group maintains offices, to other D. E. Shaw group affiliates, to government and regulatory authorities, and to third parties which provide or may provide support and/or services to the D. E. Shaw group and for the purposes set forth above. The persons who may have access to this personal information are other employees of the D. E. Shaw group, in connection with the performance of their duties of employment, and the other parties listed above, in connection with the business of the D. E. Shaw group. (Of course, candidates will be considered for employment opportunities only in those countries in which they express interest.)

The D. E. Shaw group will use reasonable care to maintain the confidentiality of personal information (including appropriate technical measures against unauthorized or unlawful processing and against accidental loss or destruction of, or damage to, such information) and will retain such data as required by applicable law or regulation. Candidates have the right to request access to, and correction of, their personal information in accordance with applicable law; any such request should be submitted to recruiting.india@deshaw.com. Candidates who have submitted a resume to the D. E. Shaw group and do not wish to proceed with their applications should email cvwithdraw@deshaw.com. Personal information of candidates who have been the subject of background checks may have been transferred in accordance with applicable regulations, and any concerns with such transfers should be submitted to backgroundcheck-inquiries@deshaw.com.

The D. E. Shaw group may retain candidates’ information for prospective recruiting activities, including sourcing candidates for employment opportunities and for organizing events with prospective candidates, in accordance with our internal data retention procedures. Candidates who do not agree to such future use should email recruiting-inquiries@deshaw.com.

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